Elections

Thank you for your interest in the 2018-2019 IPHA Executive Team Elections!

Unfortunately, it is unable to offer you an executive position at this time as the deadline for the application has passed.

However, we are always accepting volunteering positions. For volunteer opportunities, send an email to uottawaipha@gmail.com.

 

Please note that important dates for the election are as follows: 

  • Period to submit a platform: Monday, March 12th 2018 – Monday, March 19th 2018 at 11:59pm
  • Voting period: Tuesday, March 20th 2018 – Tuesday, March 27th 2018 at 11:59pm

Link to the application form (via Google Forms): 

https://docs.google.com/forms/d/e/1FAIpQLSemqlrJZX5rA-zR6VIJmLqtKFcsW2eK72V-SFdl_6EkB4KwMQ/viewform?usp=sf_link

List of available positions, as well as responsibilities for each: 

  1. President (1 position):
    1. Chair each meeting.
    2. Follow-up on tasks assigned at meetings.
    3. Have signing authority.
    4. Oversee the other executive members in the fulfilment of their responsibilities.
  2. Vice President (1 position):
    1. Represent the IPHA during correspondence and at meetings with other former Canadian chapters of Health Sciences Students’ Associations.
    2. Have signing authority.
    3. Assist the President in his/her duties
    4. Assume all powers of the President in his/her absence
  3. Treasurer (1 position):
    1. Have signing authority.
    2. Prepare projected budgets and reports of expenses annually or as needed.
    3. Actively seek reimbursements from the Student Federation of the University of Ottawa and other sources, as appropriate.
    4. Be responsible for overseeing all financial dealings of the club.
    5. Keep complete records of all financial dealings of the club.
  4. Secretary (1 position):
    1. Prepare the agenda for each meeting, to be approved by the President.
    2. Keep detailed minutes of all meetings.
    3. Record attendance at meetings.
    4. Distribute minutes promptly after the meeting.
    5. Reserve rooms for each meeting.
    6. Schedule each meeting.
  5. Media Coordinator (1 position):
    1. Monitor the email account by replying to emails and maintaining the mailing list.
    2. Maintain a presence on social media (i.e. Facebook and Instagram updates), especially for event promotion.
    3. Update the website as needed.
    4. Arrange photography for events.
  6. Event Coordinators (2 positions):
    1. Plan programming and schedule for events.
    2. Reserve all rooms for events.
    3. Contact speakers for events.
    4. Maintain all correspondence with speakers.
    5. Create case studies for healthcare team challenges.
    6. Create question lists for panel events.
  7. Sponsorship Coordinators (2 positions):
    1. Actively seek out new sponsorships from businesses, faculties, community partners, and organizations.
    2. Maintain good relations and correspondence with existing sponsors.
    3. Reply to all emails from sponsors.
    4. Update the current sponsorship package.
    5. Purchase speaker gifts for events, as well as food items.
  8. Outreach Coordinator (1 position):
    1. Assist in event promotion by preparing posters and flyers, both digitally and in a hard-copy format.
    2. Assist by placing posters in appropriate locations throughout the uOttawa campus.
Advertisements